Welcome back, Matthew
Total clients
+0
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Upcoming shoots
7d
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Galleries in progress
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Awaiting delivery
Outstanding invoices
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Total revenue
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+0% vs previous period
Upcoming shoots
Galleries awaiting delivery
| Client | Shoot type | Shoot date | Phase | Images |
|---|---|---|---|---|
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Upcoming shoots · list
| Client | Date | Type | Location | Package | Time | Status |
|---|---|---|---|---|---|---|
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To-do
Activity
Audit log
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Company saved!
Company details
Address
Notes
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| Name ↕ | Email ↕ | Phone | City ↕ | Shoots ↕ | Services | Release | Source ↕ | |
|---|---|---|---|---|---|---|---|---|
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← Back to clients
Lead Pipeline
Your full funnel from first contact to completed shoot
Galleries
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Gallery Orders
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Price Lists
Select a price list to view and edit products.
Client added and saved to your database!
Contact information
Address
Services required
Additional details
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Client details updated!
Contact information
Address
Services required
Additional details
Recent shoots
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Sun
Mon
Tue
Wed
Thu
Fri
Sat
Upcoming Shoots
Booking Requests
Pending submissions from the public booking form
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New Bookings
All incoming bookings — card payments, bank transfers, and requests needing review
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Booking confirmation details
Preview
Enquiries
Messages from the contact form
Select an enquiry to read it
Gallery tracker
| Client | Shoot date | Due date | Phase | Images | Gallery link | Actions |
|---|---|---|---|---|---|---|
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Business details
Invoice details
Line items
Service
Hrs
Rate ($)
Live preview — A4
Business details
Quote details
Shoot details
Line items
Service
Qty
Price ($)
Live preview
Total invoices
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Total quotes
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Expiring soon
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Within 7 days
Expired / overdue
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All records
| Type | Number | Client | Amount | Issue date | Due / Expiry | Countdown | Status | Action |
|---|---|---|---|---|---|---|---|---|
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Total outstanding
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Pending invoices
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Deposits awaited
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Outstanding invoices
| Client | Invoice # | Total | Balance due | Due date | Status | Action |
|---|---|---|---|---|---|---|
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BAS Export
| Type | Reference | Date | Client | Ex GST | GST | Total | Status |
|---|---|---|---|---|---|---|---|
| Select a quarter above | |||||||
Log expense
× $0.88/km (ATO)
Expenses
| Date | Description | Category | Amount | GST | ||
|---|---|---|---|---|---|---|
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Packages
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No packages yet — create your first one below.
Create package
Business settings
Settings saved — invoices will now use these details automatically.
Appearance
Accent colour
Display mode
Database connection
1
Run SQL in Supabase (first time only)
Go to your Supabase project → SQL Editor → New query. Paste and run:
alter table clients disable row level security;
alter table bookings disable row level security;
alter table deliverables disable row level security;
alter table invoices disable row level security;
create table if not exists settings (
id int primary key default 1,
business_name text, email text, phone text,
abn text, bsb_account text, address text,
constraint single_row check (id = 1)
);
insert into settings (id) values (1) on conflict do nothing;
alter table settings disable row level security;
-- Add contract tracker to clients (run once):
alter table clients add column if not exists services_required text;
alter table clients add column if not exists company text;
alter table clients add column if not exists client_type text default 'Individual';
alter table clients add column if not exists
contract_signed text default 'No';
alter table clients add column if not exists
deposit_received text default 'No';
alter table clients add column if not exists
final_payment text default 'No';
alter table clients add column if not exists
gallery_delivered text default 'No';
2
Connection status
Checking connection...
3
Custom domain (Cloudflare)
When you are ready to use a custom domain like clients.mashfordphotography.com, upload this file to Cloudflare Pages and point a CNAME at it. Everything else stays the same.
Email previews
Send a test copy of any email template to matthew.mashford@gmail.com. Quote and invoice tests require saving first.
Booking confirmation
Sent to customer when you confirm a booking
Booking decline
Sent when you decline a request
Quote
Save a quote first, then test
Invoice + payment link
Save an invoice first, then test
Payment reminder
Sent from the Outstanding Payments page
Gallery delivery
Sent when marking a deliverable as done
Payment received
Auto-sent when Stripe deposit is paid
Pre-shoot brief
Auto-sent 72h before the shoot
Bank transfer request
Sent to customer when they select bank transfer on /book
Gallery system emails
Test gallery delivery, order, and notification emails. All sent to matthew.mashford@gmail.com.
Gallery delivered
Sent from the Share step when Matthew delivers the gallery
Sneak peeks added
Sent when Matthew marks photos as sneak peeks
Selection request
Sent when Matthew opens a new selection request
Selection reminder
Auto-sent 7 days after an open selection request
Order confirmation
Auto-sent when a gallery store order is paid
Order shipped
Sent when Matthew marks an order as shipped
Gallery expiring
Auto-sent 7 days before gallery expiry
Album approved
Auto-sent when the client approves an album proof
Album review reminder
Manual nudge for albums awaiting client review
Workflow
Production planning for upcoming shoots
Reports
Business performance insights
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Blog tracker
Plan and schedule one SEO blog post per month for mashfordphotography.com/blog
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Promo codes
Discount codes for the public booking site — single shared codes or unique batches
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